How to use Microsoft Teams: 9 accessible tips and tricks


Working from home? It’s expected that you’re carrying to use Microsoft Teams some-more than ever, though we competence not have worked out all of a quirks usually yet.

Teams is a sincerely candid communication tool, that lets we chat, video call and report meetings. Most of these functions are easy to discover, as they’re listed on a left-hand side of a window.

But meaningful about some lesser-know facilities competence make navigating your new practical workspace a bit easier. Here are a few thing that we competence have missed.

Mark messages as unread

It’s bad manners to leave your friends on read. Apparently, it’s even worse to blatantly omit your boss.

If we wish to fake we haven’t seen something (or prove that we can’t accept a task) we can symbol a summary as unread by hovering over sent text, clicking on a 3 dots that appear, and scrolling down to ‘mark as unread’.

Related: Top tech hacks for remote working

Forward emails into a chat

This underline is useful for a accumulation of reasons, though it comes in generally accessible when we need feedback on a breeze email. It allows we to brazen something directly into a channel, that can afterwards be discussed in a respond section, saving we a few rounds of email tennis.

To do this, you’ll initial need to figure out a email residence for your teams channel. Find this by going to a applicable teams channel and attack a 3 dots in a tip right dilemma of a window. Next, click ‘Get email address’ and we should see a sum generated on your screen.

After you’ve got these details, a rest of a routine is flattering candid – usually enter a residence as normal when we wish to brazen something to a group and strike send.

Bookmark a summary or comment

Occasionally, someone will send a summary that you’ll need to anxiety in a future. Whether it’s a square of notable report or some critical log-in instructions, we can make it super-easy to find this again by bookmarking it.

You usually need to float over that sent message, wait for those 3 dots to appear, and corkscrew down to a ‘save this message’ option.

Turn on do not disturb

If someone in your group is bad during examination a dedicated lunch hour, flicking on Do Not Disturb should send them a good transparent message. This pretence is also useful if we need to concentration on something and wish a discerning and easy to approach to spin off notifications.

Simply click on your form pic (or your initials) in a tip right dilemma of a screen, corkscrew down to Available and change your standing to Do Not Disturb.

Related: How to spend reduction time on your phone

Directly translate

You can directly interpret anything your Team friends chuck during we by hovering over their sent text, clicking a ‘More Options’ symbol and attack translate. There are now a grand sum of 36 languages lonesome by a tool.

Follow channels

One gift you’ve substantially beheld on Teams is that we won’t be pinged each time somebody sends a summary to a channel. Instead, we usually get a pop-up presentation if someone tags we or a whole group directly in a comment.

If there’s a sold tide of discuss we wish to keep tabs on, we can spin on notifications for this. Just demeanour for a channel name on a left of your screen, click a 3 dots subsequent to this name, afterwards strike ‘Turn on notifications’.

Use your filter to hunt for applicable activity

If you’re partial of a sprawling organization we competence find your activity feed swamped by irrelevant chatter. The best approach to hunt for critical messages is by filtering those notifications down.

For example, if we wish to see if you’ve been directly tagged in any messages, we can click on Activity (the bell figure in a tip left corner), strike a filter figure followed by a 3 dots, afterwards corkscrew down to click @ mentions. But we can also use this filter to find replies, recently missed calls, or even personalised topics.

Record video and fuzz background

You might good have other “colleagues” around we when you’re operative from home, that you’d like to censor from your video discussion (feral children, poignant others, noisy pets, etc.).

Microsoft has combined a accessible small fuzz apparatus for video calls, that should meant that even if your four-year-old daughter comes marching into a room she will demeanour like an unidentifiable, credentials blob and not spin a viral internet hit.

The fuzz slider will cocktail adult before we start a call, subsequent to your camera on/off tag. Move it to a right to spin adult a fuzziness.

You can also record your call, if we need to make note of a conversation. To do this, strike a More Options symbol (represented by 3 dots) while you’re on a call and click record. The video will be saved in Microsoft Streams, that we can entrance by clicking a 3 dots sitting underneath a record add-on on a left palm side of a screen. Other users will get a warning observant they’re being recorded, so we can’t video someone on a sly.

Change adult your text

Yeah, yeah we can all send a GIF. But if we wish to send your group an obligatory summary in large red letters we can do that too. You usually need to strike a format symbol in a bottom left of a screen, that sits usually underneath your content box (it’s a symbol with a minute A and paintbrush on it.)

Once you’re in a editor, we can change your typeface, rise colour, prominence form and minute size. Useful if we wish to send a big, transparent summary to your channel (like greatfully stop messaging me during lunch, Jane. we am really bustling eating my sandwich and examination Netflix).

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